Safeguarding & Student Privacy
Our commitments to protecting young people who use Extended Essay Dashboard.
1. Our Commitment
Extended Essay Dashboard is designed for use with students aged 15–19 in IB school settings. We take our responsibility to protect young people seriously. This statement sets out the safeguarding and student privacy commitments that are built into the design and operation of the platform.
2. No Public-facing Student Data
Student data is not publicly browsable. There are no public-facing student profiles or publicly searchable student names. School-facing access is restricted to authorised users within the student’s school according to role and assignment, while necessary infrastructure/AI/email subprocessors may process data under the applicable service arrangements described in our Privacy Policy and Sub-processors information.
3. Controlled Access
Authentication alone does not grant access to school data. A student must have a valid school invitation/provisioning record before a trusted school and role are assigned. Student data is tenant-scoped and access is further controlled by role, identity and assigned-supervisor rules.
4. Communication Safeguards
The only direct communication channel on the platform is between a student and their assigned supervisor, within the context of their Extended Essay project. This communication is logged and visible to the school coordinator. There is no direct messaging between students.
5. No Advertising or Profiling
Student data is never used for advertising, commercial profiling, or marketing. We do not serve targeted advertising. We do not share student data with any advertising network or data broker.
6. AI Usage Statement
AI-assisted features are optional and are used only when an authorised user invokes them. Relevant content may be processed through Base44 AI and its disclosed model-provider chain; depending on the feature, this can include identifiable school data such as a supervision transcript or assessment context. AI output is assistive only and remains subject to human review. We do not train our own AI models on student data, and current provider-side data-use terms are included in school due-diligence information.
7. School Responsibility
The school remains responsible for its own safeguarding policies, including how it manages student account creation, which supervisors are assigned, and how it monitors the use of the platform. Extended Essay Dashboard supports and enables the school's safeguarding framework but does not replace the school's own duties.
8. Reporting Concerns
If a school identifies a concern related to the platform — including a potential breach of student privacy or an inappropriate use of the system — they should contact us immediately at hello@extended-essay.com. We take all such reports seriously and will respond promptly.
Quick summary
- No public-facing student profiles
- No direct messaging between students
- Structured supervisor feedback and meeting records remain within the school environment
- Optional meeting and viva-voce recording requires an explicit on-screen confirmation that everyone present has agreed to recording, transcription and AI-assisted draft processing; AI-generated notes remain a staff-review draft until a supervisor approves them
- School staff control school-facing role and tenancy access
- No advertising or commercial profiling of students
- No third-party tracking of student behaviour
- We do not train our own AI models on student data; optional AI features use the disclosed provider chain and remain subject to human review
- No self-registration for students